FEBRUARY 2013

 

IN THIS ISSUE


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Upcoming Events

NAID International Annual Conference
March 22-24, 2013
Nashville, TN

PRISM International Annual Conference
May 13-16, 2013
Bonita Springs, Florida


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ASI Learning Center
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www.AndrewsSoftware.com
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Let's Get Together
Scott Bidwell, President/COO

I recently had a discussion with my son about the value of collaboration and connecting with others when faced with a challenging project or situation. In the discussion, we talked how the collaborative process helps us learn how to explain our position to peers, how to respond when challenged, and hone our skills in the give-and-take of working with others to incorporate multiple opinions and ideas.

Shortly after having this discussion, I saw the news about Yahoo and its recent announcement to a return to what many are calling a “back to the future” work environment. Beginning in June, the company is mandating that employees who telecommute begin to work from the nearest Yahoo office or find other employment. In a memo to employees, CEO Marissa Mayer provides the following rationale:

“To become the absolute best place to work, communication and collaboration will be important, so we need to be working side-by-side. That is why it is critical that we are all present in our offices. Some of the best decisions and insights come from hallway and cafeteria discussions, meeting new people, and impromptu team meetings. Speed and quality are often sacrificed when we work from home. We need to be one Yahoo!, and that starts with physically being together.”

It's an interesting move and one that is igniting quite a bit of discussion. Clearly, they are positioning this move as one to facilitate collaboration and to foster stronger employee relationships. While there are pros and cons for each, I can see certain advantages for both employees and employers under this 20th century workplace business model.

Having employees work from the office definitely allows for more ad-hoc meetings and idea exchanges among employees and teams. New employees, in particular, gain much from working within the office, as they establish relationships with their co-workers and gather the many bits and pieces of information that can only be gathered through those random daily interactions and conversations. The office also holds more opportunities for accidental encounters that lead to new products or services. Then there are the studies that show remote workers often find their opportunities for career advancement is slower than for their in-office peers.

As a professional and member of our PRISM and NAID, I can personally attest to the value gained from in-person interactions offered by these industry association conferences and trade shows. No webinar or conference call can provide the same level of connection or relationship-building that can be gained through an in-person give-and-take. It's a key reason, if not the primary reason, ASI is always in attendance at these events.

What are your thoughts on Yahoo's recent announcement? Do you foresee your business relying on more in-home vs. in-office employees for those whose responsibilities can accommodate either? I'd love to include your thoughts in next month's ASI Archive so drop me an email or let's have a chat in-person at the upcoming NAID Annual Conference.

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Tana's Tech Tip

Are you using Veri-Shred's newest report, the "Scheduled vs. Serviced Report"?

Released in the most recent version of Veri-Shred, this is a simple list of all the primary addresses originally scheduled for service on a specific date. It includes detail indicating:

  • addresses serviced on that day,
  • addresses that remained on the schedule but were not serviced,
  • addresses that were rescheduled for service on a different day, and
  • addresses that were removed from the list to be serviced.

This new report can be accessed from the Service Order list by a button labeled “Scheduled vs. Service Report”.

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From the ASI Development Team

As we mentioned in last month's ASI Archive, the ASI Development Team is busily programming, testing and continually striving to improve upon ASI's solutions for records centers, media vaults and destruction companies. At this time, they are working on the following:

VCK-SQL
The latest updates are in testing now.

ASI Mobile 3.1 for warehouse
ASI Mobile 3.1 for warehouses is in testing now. Already a feature for destruction companies, this latest version enables Wi-Fi data transfer for the warehouse, eliminating the need to update data without a docking station.

Feel free to contact ASI today for more information. If you haven't already done so, we urge you to check with an ASI Support Specialist to make sure your ASI software is up-to-date.

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VCKweb.NET Enhancements Target
Security & Accuracy

Since last month's newsletter, the ASI Development Team released new features for VCKweb.NET. These include:

3-Tier Verification
VCKweb.NET has always offered verification; however, users now have an additional layer of verification for boxes assigned to particular departments. The request is sent by the user to the supervisor, who accepts/declines the request. Accepted/approved requests go from supervisor to the administrator, with accepted requests being sent to the records center, which fulfills the request.

Combo-Box Capability
Enables users to classify documents to the file or the box with pre-defined fields/labels created by the system administrator, ensuring more accurate and consistent data entry via the pre-defined selection tables.

For more information, please contact an ASI Support Specialist.

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