Achieving Paper Peace
Scott Bidwell, ASI President/COO
Last week I attended PRISM International’s 2015 Annual Conference in the beautiful and historic city of San Antonio. I’d like to thank everyone who stopped by the ASI booth. It’s great to see old friends, make new ones and of course, have the opportunity to share info about what’s new with ASI’s software solutions.
The theme for this year’s conference, “Broadening Opportunities for Innovation,” provided the framework for an engaging and informative event targeting cutting-edge ideas and critical discussions, much of it around technology. More than ever before, organizations are integrating their electronic and physical records management systems in an effort to achieve compliance, security and efficiency.
It strikes me that, as much as technology continues to drive change in the RIM services industry, paper and managing paper remains a hot topic. As far back as I can remember, the demise of paper has been forecast. Sure, there was an initial reduction in the amount of physical paper used when many organizations first began to transition from paper to electronic documents in the 1980’s. The truth is that we use more paper today than during the days of Pac Man and the Pet Rock. Consider these statistics:
- Each day, one billion photocopies are made (Source: Forrester Research)
- The annual growth rate for the amount of paper produced by the average company is 25%. (Source: Gartner)
- There are over four trillion paper documents in the US alone, and this number is growing at a rate of 22%, or roughly 880 billion paper documents a year. (Source: Coopers and Lybrand)
Even though paper is still alive and kicking in offices, the paper industry continues to struggle and seeks to find ways to innovate as well, with some sectors faring better than others as demonstrated in the article "Don’t Write Off Paper Just Yet" from NPR.
Whether your records are hardcopy, e-records, or whatever other format the future brings, there’s no doubt that technology will continue to drive how we manage data and how that affects our businesses. How is your company utilizing technology to better manage its records? How has it changed your business?
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Seattle Welcomes Shred School
Having successfully launched the first of its 2015 Shred School workshops in Atlanta, Georgia in April, NAID traveled to Seattle for its second installment.
“The new and revised content is getting a warm reception,” said NAID Deputy Executive Director Ray Barry. “One thing that is certain about our industry is that things change. We know that keeping members on top of their game is an ongoing challenge and they are responding to it.”
Last year, approximately 300 secure destruction professionals attended Shred School, making it the second most popular NAID event next to the annual conference. Check out the complete 2015 Shred School curriculum.
Next stop for Shred School is Toronto, followed by Chicago, Columbus, San Diego, and Orlando throughout the year. Visit the Shred School web site for the full schedule and more details!
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Tech Tip: Antivirus Updates Essential to Protect Your Data
According to Symantec, more than 317 million new pieces of malware -- computer viruses or other malicious software -- were created last year. That means nearly one million new threats were released each day!
It is essential that businesses invest in antivirus programs to detect all known viruses and provide maximum protection against them. It can only do so when its virus definition database is up to date with a list of all known viruses. Just having antivirus software running without regular updates will not protect your organization from these threats.
At ASI, we suggest our clients utilize automatic updating to ensure that antivirus software remains updated all the time, saving you the job of updating it by manually downloading it from internet. Contact ASI Support today for more info about antivirus protection.
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